A service does not need an event. Create one directly under Services with its own date. Attaching it to an event is optional, for when you also want to advertise it publicly.
The order of service
Build the run sheet item by item — welcome, worship set, notices, sermon, response. Give each item a length and Harvest works out the clock times for you, so moving one item shifts everything after it.Volunteer rotas
Add the roles a service needs — sound, welcome, kids, worship — and assign people to them. The rota spans weeks, so you can see the whole month at once and spot the person you have put on three Sundays running.Double-booking warnings
If you assign someone to two roles in the same service, Harvest tells you. It does not stop you — sometimes one person really does run sound and lead worship — but you will not do it by accident.
Inviting volunteers
Once the rota is set, send invitations. Each volunteer gets an email with a link.The accept link
1
They open the link
No sign-in. No account needed. It works from the email.
2
They accept or decline
One tap.
3
Your rota updates
You see who has answered and who has not.
Reminders and unfilled slots
Harvest flags roles nobody has accepted yet, so you find the gap on Thursday rather than Sunday morning. You can send reminders to anyone who has not replied.How invitations are sent
Invitations go by email, from Harvest, on every plan. Your volunteers do not need a Harvest account to receive or accept one.The email shows your church’s name as the sender — “Grace Church via Harvest” — so volunteers recognise it, without pretending to come from an address that is not ours to use.