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Accounting is a Ministry plan feature.

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How it fills itself in

Every gift you record creates an invoice here automatically. You do not enter a donation twice — once in the CRM, once in the books. The same is true of a confirmed event payment.
Every figure on this screen counts gifts with a receipt — the one Harvest issues when it processes a card gift, and the one it issues when you record a gift by hand. There is no separate ledger for manual entries.

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What is not here

Cash, a cheque, a bank transfer, and anything sent through your own payment links never passes through Harvest — so none of them has a receipt until somebody records it. Until then, they read as nothing on this screen.
A contact’s total given in the CRM is never added into these figures. A card gift already writes both, so adding them together would count that gift twice.

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What you get

  • Every recorded gift as an invoice, with a receipt number
  • Totals your treasurer can reconcile against your payment accounts
  • Exports for your accountant or your annual return

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Reconciling

Because Harvest never sees your money, your books are only as complete as your recording.
1

Open your payment accounts

PayPal, Revolut, whatever you use.
2

Compare against your Harvest total

Anything in your account but not in Harvest is a gift nobody recorded.
3

Record the gap

It then appears in your books, on your dashboard, and in the member’s own statement.
Doing this weekly takes minutes. Doing it in January takes a day and you will have forgotten who half the payments were from.

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What Harvest is not

Harvest keeps the record of what your church received. It is not a full ledger — it does not track your expenses, your payroll or your gift aid claims.
For most small churches, Harvest plus a spreadsheet for expenses is enough. For anything more, export from Harvest into your accounting software.